The following presentations from the VAGARA 2008 Conference are available
to be downloaded in PDF format by clicking on the title of each presentation.
Pre-Conference November 12
Welcome to VAGARA (Newcomer Session)
Bea Berry
DAY 1 November 13
Legal Issues Concerning Records & Information Management -
This session examines the current legal and ethics compliance guidance covering records management and retention of both paper and electronic files. The attendee will be provided information on the legal issues of paperless technologies, recent regulations, statutes, court decisions and other authorities that affect records managers, archivists and information systems personnel.
John Montaña, Vice President and General Counsel, PelliGroup
Records Center Operations - Organizations need to develop an environmentally sound records management center that manages paper, electronic and other media across each phase of their life cycle. This session will provide information on equipping, staffing, operating, and managing a records center on security, protection of records, and records center software. It will also aid in the decision between using in-house or commercial records storage.
Richard “Dick” Harrington, Fairfax County Archivist, Fairfax County, Virginia
How to Choose a Consultant - Choosing the right consultant for your organizational needs is just as important as purchasing the correct software, hardware or system. Do you know what you want from a consultant? What is the problem? What do you want the outcome to be? This session will provide basic information that will help your organization or municipality determine the types of companies or individuals to consider when hiring and/or making the best use of an outside consultant.
Pat Noble President, P. F. Noble Associates
E-Discovery (Note: This presentation is not available for download) - Questions continue to emerge regarding aspects of electronically stored information, especially the discoverability of metadata. This session will help provide an understanding of the process in which electronic data is sought, located, secured, and searched with the intent of using it as evidence in a civil or criminal legal case.
James “Jim” J. Renehan, Vice President of Business Development, Servient
Electronic Content Management - Coupling the document management initiatives with process automation is important to any records manager, archivist or Information Services/Technology department for their organization. This session will provide an overview of the technologies used to capture, manage, store, preserve, and deliver content and documents related to organizational processes.
William “Bill” E. Neale Program Manager, ECM Compliance Product Marketing IBM
The Legal Health Record - Just what is the legal health record and how can you access it? Who else has access? Is it paper, electronic, or both? In this session you will learn about the government’s initiative for a Personal Health Record (PHR), and take a look at HIPAA and beyond – five years after implementation.
Donna Hoover, Director of Records Management Services Department, Woodrow Wilson Rehabilitation Center
Preserving Records - An Update on the Circuit Court Clerk’s Records This session will provide an update on what the Virginia Circuit Court Records Preservation Program is doing to fulfill the mission so obvious in its title. From book and paper conservation to digitally imaging historical court cases for Web access, the CCRP continues its seventeen-year endeavor to uncover the mysteries that still lie beneath the dust and within the bits and bytes.
Glenn Smith, Circuit Court Grants Coordinator, The Library of Virginia
Special Interest Groups (SIGs) - A number of Virginia Records Management and Archives professionals have expressed a need to form Special Interest Groups (SIGs). To date, the identified SIGs include: Electronic Records (General), Electronic Medical Records, Records Management Compliance, Legal, Public Schools, and Law Enforcement. SIGs were formed for the primary purpose of sharing knowledge, partnering with the Library of Virginia, and in some cases, developing “Best Practices”. Join us to understand what SIGs can offer you and get a copy of the Best Practices for Discovery developed by the VRMC (Virginia Records Management Compliance) SIG.
Earlene Dixon, Records Manager, Prince William County
DAY 2 November 14
Electronically Stored Information (ESI), the Federal Rules of Civil Procedure & Virginia Rules - This session will address records statutes in the 21st Century, particularly ESI-related amendments to the Federal Rules of Civil Procedure. Ms. Abramson will also focus on Virginia rules governing records and electronically stored information, as well as preservation orders, legal holds, records retrieval, and other sources.
Stephani Abramson, Assistant General Counsel, Office of the General Counsel
National Archives and Records Administration (NARA)
Preserving your Personal Records - Do you have family records that are currently being stored in the attic, closet, or trunk? Are your photos in an old scrapbook? Are your CD’s piled up in a corner? This session will address some of the issues you need to consider if you want to preserve these “family treasures”.
Richard “Dick” Harrington, Fairfax County Archivist, Fairfax County, Virginia
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